The shipper will have to create a despatch advice for the scheme against the gift item.

Select depot despatch advice from the menu options. The despatch advice created against a schem month will be list in the list screen as shown below.

There two hyper links provided in the list screen one on the advice number and the other on the scheme code. There is a last field which is used to approval of the despatch advice after it is created.

When you click on the advice number, it will list all depots where items are despatched in the selected advice number.

When you click on scheme code, it will list advice creation details as shown below.

1. To create a new depot click on the       button provided in the list screen. . This will display a screen where the details have to be entered.

The following fields are to be entered:
1. Select the business line in 'select scheme code' caption. Then enter the scheme number. Press The button. If the entry is a valid scheme code then the description will be displayed. next to the 'Go' Button.

2. Select the gift item that you now want to despatch from the dropdown list.

3. Select the courier from the dropdown against courier name field.

4. If you are sending the gift items to a regional depot then choose consolidated despatch as 'Yes' else 'No'. This means that you want to send the depot requirements to one location which will in turn despatch to the other depots.

5. When it is 'Yes' Select the depot where you are sending the material.

6. Type the total quantity that you are despatching.

7. Key in in the remarks field.

8. The lsit of depot where the material is required are listed at the bottom of the screen.

9.Select the checkbox against depots where you are planning to send the material.

10. The system shows the balance quantity that you need to send. Incase this quantity is different from the actual despatch quantity, chnage the quantity accordingly in actual despatch. This quantity cannot be more than  the balance quantity.

11. Check & submit or press F7 key. The advice will be created and the list screen will be displayed.