Berger Scheme Tracker System- User Help
 
 Process Flow:  Depot Operations
 

The depot operation flow is as follows:

1. After successful login create all the courier details using the vendor option.

2. The major activities at the depot are:

    a) Receive gift items through courier despatched from the third party shipper directly to the depot.

    b) Receive gift items through courier despatched by the vendor against the direct purchase orders rasied from head office.

    c) Receive gift items through courier despatched from regional depot in cases where they have received the material as a CONSOLIDATED DESPATCH either from a vendor or from a third party shipper.                                

                                 

 

1. After receiving the gift items, the goods are inspected and tallied with despatched quantity, consignment number, number of cartons and if any damaged are identified and accordingly updated and approved if required.

2. After the update check the stock status from gift stock status option and plan for dealer despatch advice.

3. Create Dealer despatch advice and update the courier details like name of courier, consignment number, consignment date.

4. Print Dealer Letter / Advice / Label.

5. File the despatch advice for future record purpose.

6. Stick the label & send the dealer letter along with the gift item.

7. Update Dealer Acknowledgements when received from Dealer.

8. For any stock discrepancy or wrong entries made in the system, adjust the theoretical book stock with receipt type as 'Adjust-In' or Adjust-Out' and approve the transactions. Verify the stock status in the gift stock status option.

9. Raise all scheme related issues from scheme issues option. You can also upload documents from this option like quotations for local purchase.

 
                    

 
 
Menu Options for different activity:                                                        
                                                                     Activity                          Menu Option
   
1. New Courier to create Vendor Master
2. Material received from third party shipper directly by courier Gift Receipt Third Party
3. Material received from Vendor against a purchase order Gift Receipt Vendor / Adjust
4. Material received from regional depot  IDT - To Receive
5. Material to be despathced to other depots from regional depot IDT - To Despatch
6. Raise Issues Scheme Issue or from scheme master list
7. To despatch Dealer Advice Dealer Advice
8. Stock Status Gift Stock Status
9. Scheme Master Details Select active scheme from main menu list  (Right side of the screen)
10. Eligibility Details  - For a scheme Select active scheme from main menu list  (Right side of the screen) - Eligibility tab
11. Dealer Distribution details Select active scheme from main menu list  (Right side of the screen) - Distribution tab
12. Upload documents like Quotation - Scheme Issue / scheme doc upload option in scheme list page
13. Update Dealer Acknowledgements Dealer Advice / click on advice number hyper link
14. Stock adjustments - To make any adjustment entries Gift Receipt Vendor / Adjust

Choose receipt type as 'Adjustment-in' or 'Adjustment-out'.

 

 Click on on the top right screen in the home page  to read the help pages.
PLEASE READ THE HELP PAGES. ALL DEPOT RELATED ACTIVITIES ARE UNDER DEPOT. INCASE OF ANY DOUBT, REFER TO THE HELP MANUAL.

The following images are used in the application as follows:

1.    To open the Help Menu

2. Home  To go to the main menu page from any other page.

3.     To search the records matching the filter criteria.

4.    To create a new Transaction

5.    to print the report

The following Function keys are used as follows:

1. F2  - To look at the online stock status wherever provided.

2. F7  - To Submit / Update a record.

3. F8  - To Search  or Cancel as provided in the respective screen.

4. F9 - To Reset filed values

5. F10 - To Approve wherever the key is provided