Purpose:
Receive gift items from the Vendor directly.
The third party
shipper appointed by Berger will receive gift
items from the vendors on whom the PO's has been
issued.
The depot can
receive gift items in 3 ways.
1. Gift items
despatched by the third party shippers like
Mazmonet (NIiadhri Associates) to respective
depots
2. Gift items directly delivered by the vendor
when locally the item is procured against a
Purchase Order raised HO on the vendor
instructing them to deliver to the depot as per
annexure of the PO.
3. The total gift items are delivered by
the vendor to a regional depot and regional
depot in turn despatches the gifts to the other
depots as per the PO annexure.
4. Depot receive gift items from another
regional depot where the items were despatched
by third party (consolidated Despatched) and the
regional depot transfers the items to the
respective depot.
This option is used for option 2 which is -- depot
receiving the gift items from the vendor
directly against the PO raised by HO as a direct
PO. When you receive a courier despatch
from the vendor select this option.
All the stock receipts created before this
operation will be listed as shown below. If you
want to now create a new receipt of gift items
against a direct PO raised against a vendor,
click the
button. This will display a screen where the
details have to be entered. After the entry is
created the depot has to approve this entry by
selecting the check box 2nd display filed in the
list screen and approve the transaction. Once it
is approved the color of dispaly of this entry
will change to green. So if you find any entry
that is not displayed in green color means that
you have not approved the entry. Unless the
approval is made the depot gift stock status will
not be updated by the entry made in the system.
PLEASE ENSURE THAT ALL ENTRIES MADE IN THE
SYSTEM ARE CHECKED AND APPROVED.
After the approval is
done, the display will look like this as shown
below:
When you click
button the entry screen will be displayed.
The following fields
are to be entered:
1. Enter Material Receipt number. This will be
the delivery challan number of the vendor.
2. Select Receipt Type as 'RCPT AGAINST PO' from
the dropdown list since we have received the
material against a purchase order.
3. Enter the Order No as the Purchase Order
number.
4. The amendment number will be zero
automatically populated by the system. Press the
tab key or click the mouse key once. The PO
details will be dispalyed on the screen. Incase
you do not see the display of information click
on 'GO' Button.
5. Now go to the enter receipts detail portion
of the screen and look at the items list as per
purchase order.
6. Enter the received quantity as per the
consignment received.
7. Enter accepted quantity. This will normally
the same as the receipt quantity unless any item
has been received in damaged condition which
cannot be distributed to the dealers.
8. If there are any damages, please raise an
issue for necessary action.
9. If you have received more than one gift item,
enter the corresponding quantity and finally
submit by pressing the submit button or
function key F7.
10. The entries will be created and the list
item will be displayed.
11. You can click on the hyper link on the
receipt number to view the details once, before
you confirm.
12. After verification of the entry, select the
checkbox and click on the Approve Button to
approve the entries so that the stocks are
updated with the receipt quantity.
